Safety Mate®
Health & Safety Management, All in One Place
Manage audits, inspections, incidents, training records, documentation and more from one web and mobile system built for the way your organisation actually works.
What Is Safety Mate®?
Safety Mate® is a workplace health and safety management platform built for organisations that need to manage safety properly across multiple workers, sites, contractors or projects. It replaces the usual mix of spreadsheets, Word documents, paper forms and shared folders with one joined-up system you can access on web and mobile.
It is designed for everyone involved in safety not just H&S specialists. Directors, operations managers, site supervisors and frontline workers all have a role to play, and Safety Mate® gives each of them the tools they need without unnecessary complexity.
Safety Mate® is backed by the consultancy expertise of Safety Assistance Limited. That means you get both the platform and access to qualified health and safety professionals who can help you use it well. Whether you are starting from scratch or looking to replace a system that is no longer working, you do not have to figure it out alone.
Safety Mate® is used across multiple sectors by over 10,000 users in 150 or more organisations worldwide.
What Safety Mate® Can Handle
Safety Mate® covers the core activities that make up a working health and safety management system. Below is a summary of what the platform can manage. Each area is designed to be practical and straightforward reducing administration without cutting corners on what matters.
The iOS and Android mobile app lets frontline workers report incidents, complete inspections, view and sign safety documents, scan equipment QR codes and work offline before syncing when a connection is available. It is built for people on site, not just those at a desk.
Safety Mate® also includes AI-assisted drafting for risk assessments and policies, and supports translation into 30 or more languages. Any content produced using AI assistance is a draft only it must be reviewed and approved by a competent person before use. The AI is a tool to save time, not a substitute for professional judgement.
- Risk assessments and RAMS create, store, review and share documentation in one place
- Incident and near-miss reporting log, investigate and track close-out from any device
- Audits and inspections schedule, complete and record findings on web or mobile
- Corrective actions assign, track and close out actions with a clear audit trail
- COSHH records manage hazardous substance assessments and control measures
- Equipment and asset registers pre-use checks, maintenance records and QR code scanning
- Training and competency records track qualifications, certificates and renewal dates
- Safety documents, briefings and digital signatures issue, acknowledge and archive
- AI-assisted drafting generate draft risk assessments and policies for competent review
- 30+ language translation brief workers in their own language
- Multi-site and multi-company configuration manage complex structures from one account
- iOS and Android mobile app offline capability with automatic sync on reconnection
Who Is Safety Mate® For?
- Businesses with 5 to 500 or more employees managing real health and safety risk
- Organisations with multiple workers, contractors, sites or active projects
- Teams currently relying on spreadsheets, Word documents, paper or SharePoint
- Anyone with regular RAMS, inspection, audit, training or incident-management requirements
- Directors, operations managers or H&S managers who own the safety problem
- Compliance managers or site managers who need visibility and a clear audit trail
- Organisations that want to improve safety management, not just tick a compliance box
- Businesses that need a system their whole team can actually use — not just specialists
How Getting Started Works
1. Book a demo
Visit safetymate.co.uk/book-demo to arrange a demonstration. You will have the chance to discuss your organisation's structure, workflows and requirements so the demo is relevant to how you work.
2. Receive a tailored proposal
Pricing is based on your organisation’s needs rather than a fixed off-the-shelf package. After the demo, the team will put together a proposal that reflects what you actually need.
3. Configuration and rollout
Safety Assistance helps configure Safety Mate® to match your organisation your sites, teams, document types and workflows so it is ready to use from day one rather than requiring months of setup.
4. Invite your team
Workers and managers are provisioned and can access the platform via the web or the iOS and Android mobile app. Frontline staff do not need to be technical to get started.
5. Ongoing support
You are backed by the Safety Assistance consultancy team throughout. If you need advice on what your safety management should look like, or help getting the most from the platform, that expertise is available to you.
Consultancy and Software Together
Safety Mate® is available as a standalone product, but it also sits alongside Safety Assistance’s consultancy services. Many organisations find it useful to have expert advice on what their safety management should look like before or while they put a system in place to manage it.
If you know you need to improve but are not sure where to start, Safety Assistance can help you understand your risks, identify gaps and build a practical approach. Safety Mate® then gives you the tools to put that approach into practice and maintain it day to day.
Most health and safety software is sold without any advisory support. Safety Assistance offers both, which means you are not left to work out the compliance side on your own. Whether you need occasional guidance or a more regular advisory relationship, the consultancy team is there alongside the platform.
Common Questions About Safety Mate®
Is Safety Mate® suitable for small businesses?
Yes. Safety Mate® is designed for organisations from around 5 employees upwards. It can be configured to suit a small team with a single site just as well as a larger organisation with multiple locations and contracts. The platform scales with your needs, so you are not paying for complexity you do not require.
Does it work on mobile?
Yes. Safety Mate® has a dedicated iOS and Android mobile app for frontline workers and supervisors. It supports offline working, so you can complete inspections, report incidents and sign documents even without a signal. The app syncs automatically when a connection is restored.
Can it handle multiple sites or companies?
Yes. Safety Mate® supports multi-site and multi-company configuration. If your organisation operates across several locations, or if you need to manage contractors or separate business entities within one account, the platform can be set up to reflect that structure.
What happens to AI-generated content - is it legally compliant?
AI-assisted drafting in Safety Mate® produces a starting point, a draft document based on the information provided. It is not a finished, legally compliant document. Every piece of AI-generated content must be reviewed and approved by a competent person before it is used. The AI saves time on the initial drafting; the professional judgement still comes from a qualified person.
How is Safety Mate® priced?
Pricing is tailored to your organisation’s size, structure and requirements. There is no fixed off-the-shelf package. The starting point is a demo call where the team can understand what you need and put together a relevant proposal. To find out what it would cost for your organisation, book a demo at safetymate.co.uk/book-demo.
Do we need to be an existing Safety Assistance consultancy client?
No. Safety Mate® is available as a standalone product to any organisation, regardless of whether you use Safety Assistance for consultancy. That said, many clients find it valuable to combine the platform with consultancy support particularly when they are building or improving their safety management system for the first time.
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See Safety Mate® in Action
Book a demo to see how Safety Mate® could work for your organisation — no obligation, just a practical conversation about what you need.